Students

students are the members of your club each student has a profile with personal details, enrolments, payment history, and attendance records ✏️ adding a student go to club → students → add student and fill in field notes full name required date of birth used for age verification ic number identity card / passport number phone student's contact number email used for login and notifications emergency contact name and phone number guardian required for minors — see below custom fields defined by your club admin bulk import you can import multiple students at once using a csv file download the template from the students page, fill it in, and upload 👥 guardians for underage students, you can link a guardian (parent or legal guardian) the guardian gets their own login and receives payment notifications on behalf of the student to add a guardian open the student profile go to the guardian tab enter the guardian's name, email, and phone click send invitation — the guardian receives an email to set up their account 📅 enrolling a student in a class from the student profile go to the classes tab click enrol in class select the class and set the billing start date confirm the billing type (monthly / package / per session) note a student can be enrolled in multiple classes simultaneously each enrolment is tracked separately for payments and attendance ⚙️ custom fields your club admin can define additional fields to capture club specific data (e g belt rank, medical notes, emergency blood type) these appear on the student profile and enrolment form custom fields are configured under settings → custom fields 💳 student payment status each student has a payment health indicator status meaning up to date all payments are paid or not yet due overdue one or more payments are past due grace period payment missed, 7 day window before suspension suspended account flagged due to non payment 🔧 searching & filtering the students list can be filtered by class enrolment payment status location custom field values 🗂️ archiving a student when a student leaves, you can archive their profile archived students are hidden from the active list but their records (payments, attendance) are preserved