Instructor Billing

instructor billing tracks compensation owed to your coaches and any payments instructors owe to the club it is separate from student payments 📋 overview the instructor billing section has two directions of money flow tab direction example outgoing club pays instructor monthly coaching fee incoming instructor pays club instructor renting a timeslot 💰 outgoing payments (club → instructor) these are compensation records for what the club owes an instructor adding an outgoing payment go to club → instructor billing → outgoing → add payment and enter field notes instructor select the instructor amount in rm description e g "february coaching fee" due date when payment is due payment type cash, bank transfer, etc marking as paid once you've paid the instructor open the payment record click mark as paid add optional notes (e g transfer reference number) recurring instructor payments for instructors on a fixed monthly fee, set up a recurring payment so records are generated automatically each period go to instructor billing → recurring → add recurring payment select the instructor and set the amount set the interval (weekly, monthly) set start date and optional end date save recurring records are generated automatically at the start of each period online payment to instructor if commercepay is configured, you can initiate an online transfer directly to an instructor's account from the payment record → pay online 🔗 incoming payments (instructor → club) these track amounts instructors owe the club — for example, if an instructor rents a timeslot and pays a room fee adding an incoming payment go to club → instructor billing → incoming → add payment and enter the instructor, amount, description, and due date the instructor can see their own pending payments when they log in and view their profile 🏷️ instructor payment types you can define custom payment type labels used in instructor billing (e g "room rental", "class fee", "commission") these are separate from student payment types manage them under settings → instructor payment types 👤 instructor's view instructors who log in can see my payments — compensation they're owed or have received my billing — any amounts they owe the club they cannot see other instructors' payment records 📊 reporting the instructor billing page shows total outgoing for the selected period total incoming for the selected period net position (outgoing minus incoming) per instructor breakdown