Instructor Billing

instructor billing tracks compensation owed to your coaches and any payments instructors owe to the club it is separate from student payments 📋 overview the instructor billing section has two directions of money flow tab direction example outgoing club pays instructor monthly coaching fee incoming instructor pays club instructor renting a timeslot 💰 outgoing payments (club → instructor) these are compensation records for what the club owes an instructor adding an outgoing payment go to club → instructor billing → outgoing → add payment and enter field notes instructor select the instructor amount in rm — or calculate from student fees (see below) description e g "february coaching fee" due date when payment is due payment type cash, bank transfer, etc commission from student payments for commission based instructors, remmu can calculate the payment amount automatically in the add payment dialog, click fetch student paid fees select the date range remmu pulls all student payments marked as paid for classes taught by this instructor the amount is auto filled as total student fees × instructor's commission rate a breakdown is shown (total fees, rate, commission amount) — you can override manually if needed commission rates are configured on each instructor's profile marking as paid once you've paid the instructor open the payment record click mark as paid add optional notes (e g transfer reference number) recurring instructor payments for instructors on a fixed regular fee, set up a recurring payment schedule so records are generated automatically each period without manual entry from the instructor's billing page, go to the recurring tab → add recurring payment field notes payment type select the instructor payment type amount fixed rm amount per period interval weekly or monthly start date when the schedule begins end date optional — leave blank for indefinite records are auto generated at the start of each period you can edit or delete individual recurring schedules at any time downloading an invoice / receipt admins and instructors can download a pdf invoice or receipt for any instructor payment record from the payment list, click the ⋯ menu on a payment → download invoice (if pending) or download receipt (if paid) the pdf opens in a new tab and can be saved or printed instructors can download their own payment pdfs from their billing view when logged in online payment to instructor if commercepay is configured, you can initiate an online transfer directly to an instructor's account from the payment record → pay online 🔗 incoming payments (instructor → club) these track amounts instructors owe the club — for example, if an instructor rents a timeslot and pays a room fee adding an incoming payment go to club → instructor billing → incoming → add payment and enter the instructor, amount, description, and due date the instructor can see their own pending payments when they log in and view their profile 🏷️ instructor payment types you can define custom payment type labels used in instructor billing (e g "room rental", "class fee", "commission") these are separate from student payment types manage them under settings → instructor payment types 👤 instructor's view instructors who log in can see my payments — compensation they're owed or have received my billing — any amounts they owe the club they cannot see other instructors' payment records 📊 reporting the instructor billing page shows total outgoing for the selected period total incoming for the selected period net position (outgoing minus incoming) per instructor breakdown