Documents
The Documents page gives admins a central view of all files uploaded through custom fields — organized by folder.
Go to Documents (admin only).
📁 How Documents Are Organized
Files are grouped into folders based on the custom field they were uploaded through:
Folder type | Source |
|---|---|
Profile Pictures | System folder — student and instructor profile photos |
Custom field folders | One folder per file-type custom field (e.g. "Medical Certificate", "ID Scan", "Insurance Documents") |
Custom field folders are created automatically when you add a File custom field in Settings → Fields. Instructor-related fields show an (Instructors) suffix.
🔍 Browsing Files
- Click a folder to see all files uploaded for that field
- Each file shows:
- Student or instructor name
- Upload date
- File type (image or document)
- Images display an inline preview
- Documents show a file icon with a download link
- External URLs (web links) open in a new tab
Use the Download button on any file to save it locally.
🔗 Relationship to Custom Fields
Documents is a read-only view of files uploaded via custom fields. To add or remove file upload fields:
- Go to Settings → Fields
- Add a custom field with type File
- Files uploaded against that field appear in the Documents page automatically
→ See Settings → Fields for more on custom fields.