Billing Types

21 min

REMMU supports six billing models. Each class is set to one or more billing types when created.

🏷️ Monthly

The student pays a fixed fee at the start of each calendar month.

Fee is the same every month regardless of attendance

Best for students with a consistent weekly schedule

Payments are generated automatically at the start of each month

Overdue if not paid within the grace window

Example: RM 150/month for two classes per week.

📦 Package

The student pre-purchases a block of sessions. Each attendance deducts one session.

Student pays upfront (e.g. 10 sessions for RM 200)

Sessions are tracked automatically via attendance check-in

When sessions run low, student is notified to purchase another package

Packages can have an expiry date

Example: Buy 10 yoga sessions for RM 180 — use them within 3 months.

💳 Per Session

The student pays each time they attend.

No commitment — pay only when you show up

Best for drop-in students

Payment can be collected before or after the session

Suits trial classes or irregular attendees

Example: RM 25 per session, paid at the door.

How invoices are created

By default, marking a per-session student Present (or Late) automatically creates a pending invoice for that session.

You can also create the invoice before the class starts — useful for collecting payment at the door. On the attendance roster, each per-session student without an invoice shows a Generate Invoice button (admins and team members only). Click it to raise the session invoice on the spot; the roster then shows the invoice number and whether it's paid.

Generating early never creates duplicates — marking the student Present later reuses the same invoice

The button is only available for today's or past sessions, never future ones

If the student ends up Absent, the invoice is not automatically cancelled — it stays exactly as it was (pending or paid). Refunding or reassigning it to a future session is a manual admin action

Prefer to raise every per-session invoice yourself? In Settings → Billing, turn off Auto-invoice on attendance (shown when Per Session is enabled). Attendance marking then never creates invoices — only the Generate Invoice button does.

⏱️ Per Hour

The student is billed for actual hours attended each month — rate × session duration × number of lessons.

Hourly rate set on the student's enrolment (or a fallback rate on the class)

Duration per session comes from the class schedule

Lesson count comes from attendance records for the billing month

Calendar holidays / off-days are excluded automatically

Each month, an invoice is generated showing the rate, duration, and lessons attended — fully itemised. Admins can review and tweak the lesson count from the Review Drafts page before invoices are sent.

Example: RM 80/hour × 1.5 hours/session × 8 lessons attended = RM 960 for the month.

Per-hour billing is ideal for one-to-one tutoring or coaching where attendance varies month to month.

📊 Frequency-Based

The student pays a fee that varies depending on how many sessions per week they attend and their chosen billing cycle. Each student is enrolled at a specific frequency tier.

Admin defines fee tiers per class — combining sessions/week and billing cycle (e.g. 2x/week · Monthly = RM 140, 2x/week · Quarterly = RM 390)

When enrolling a student, the admin selects their sessions/week and billing cycle

Invoices are generated automatically at the selected tier rate and cycle

Supports any sessions/week (1x, 2x, 3x, 4x, 5x, etc.)

For students attending 2x or more per week, additional class slots are assigned (one per extra session)

Ideal for academies where students choose their own weekly frequency

Example: A martial arts class offers 1x, 2x, or 3x per week, each payable monthly or quarterly. Each student pays the rate matching their frequency and payment cycle.

Billing cycles per tier

Each tier (sessions/week combination) can have one or more billing cycles:

Cycle	Billing period
Monthly	Invoice generated each month
Quarterly	Invoice generated every 3 months
Semi-Annual	Invoice generated every 6 months
Annual	Invoice generated once per year

This lets you offer upfront discounts — e.g. monthly rate RM 150, but quarterly prepay for RM 420 (saving RM 30).

Additional class slots

For students attending 2+ sessions per week, admin selects a separate class slot for each extra session during enrollment. For example, a student enrolling at 3x/week on a Monday class would also be assigned two additional slots (e.g. Wednesday class and Friday class).

Deposit per tier

Each tier can have an optional deposit amount. The deposit is collected as part of the enrollment invoice when the student first enrols.

Tier suggestions

When creating a frequency-based class, REMMU can suggest fee tiers from other classes in the same category. Click Copy from [class name] to pre-fill the tier table.

Frequency-Based billing must be enabled in Settings → Billing before it appears as an option when creating classes.

🧪 Trial Class

Allow students to try a class before committing to a paid plan.

Students enrol with billing type Trial — a trial fee (or free) is generated

Maximum trial sessions is configurable (default: 1 session) — can be overridden per class

After the trial period, the student converts to a paid billing type (monthly, package, etc.)

The trial fee can optionally be credited towards the first paid payment on conversion

Example: A student tries a dance class for RM 30 (1 session). When they convert to monthly billing, RM 30 is deducted from their first invoice.

Trial settings

Configure trial class defaults in Settings → Billing (shown when Trial billing is enabled):

Setting	What it does
Default max trial sessions	How many sessions a trial student can attend before converting (can be overridden per class)
Trial fee redeemable on conversion	When enabled, the trial fee paid is deducted from the student's first payment after converting
Redeemable on	Choose which billing types the trial credit can apply to (monthly, package, per session, frequency)
Credit expiry	How many days the trial credit stays valid after payment — expired credits are excluded from automatic redemption

Trial confirmation notification

When admins enrol a student in a class with Trial billing, a Send trial confirmation toggle appears in the enrolment dialog. With it on, the student (and guardians) receive:

A push notification with the trial class name and date/time

A confirmation email with the same details and a link to view the class

The class time is formatted in 12-hour AM/PM. The toggle defaults on and is opt-in per enrolment — useful when an admin wants to add a trial quietly without alerting the student until later.

The same notification fires when a trial signup is created from the public landing-page form.

Trial credit on conversion

When converting a trial student to a paid billing type (monthly, package, or frequency), the enrolment form shows the student's current trial credit:

Valid credit — the unredeemed, non-expired trial fee is automatically deducted from the first payment

Expired credit — shown as struck-through text with the number of days past expiry; not applied by default

Admin override — check Apply anyway (admin override) to redeem expired credit as a courtesy

The resulting discount is shown in the enrolment summary before you confirm.

Trial billing must be enabled in Settings → Billing before it appears as an option when enrolling students.

To let prospects self-book a trial from your landing page, edit the class and enable Trial bookable. The class will then appear in the dropdown on the Trial Class Signup block.

⚙️ Choosing the Right Billing Type

Scenario	Recommended Type
Regular students, fixed weekly class	Monthly
Students who attend at different frequencies	Frequency-Based
Students who attend inconsistently	Package
Drop-in students	Per Session
New students trying a class before committing	Trial
Kids' academy with term-based fees	Monthly
Fitness bootcamp with session packs	Package

🔧 Mixed Billing

A single class can accept more than one billing type — e.g. both Monthly and Package. Tick each type under Billing Types for This Class when editing the class, and choose which one applies when you enrol each student. See Classes & Schedule.

🔛 Turning Billing Types On or Off

Billing types are enabled academy-wide in Settings → Billing. Each switch saves the moment you flip it — there's no Save button.

Only types enabled here can be offered on a class.

Bulk-editing billing types across classes

To change which billing types many classes offer at once, without opening each class:

Go to Locations and click Bulk Billing

Select classes — classes are grouped by location, with Select all / Deselect all

Choose billing type changes — click a type to cycle through Enable → Disable → Leave as-is

Under Online sign-up, do the same for public enrolment and public trial sign-up (see Classes)

Click Update X classes

Bulk Billing only changes which billing types and online sign-up options each class offers. Fees and tiers already set on each class aren't changed — if you enable a type that has no fee set on a class yet, edit that class to add the fee.