Store

17 min

The Store module turns your academy into a mini online shop — sell merchandise, equipment, uniforms, or snacks to members. Orders flow through the same payment system as class fees, with invoices, proof upload, and online checkout.

Enable the Store module under Settings → General → Modules. Once on, Store appears in the admin sidebar and a storefront becomes available to members.

🛍️ For Members: Shopping the Store

Storefront

Members open the store from Store in the web portal, or More → Store in the mobile app.

Search products by name

Filter by category — only categories with visible products are shown

Products display in a grid with thumbnail, name, price (or a price range for products with variants), and stock badges

A sticky View Cart button shows the running item count and subtotal

Product details

Tap any product to open its detail view:

Image gallery, name, description, price

Variant picker — for products with options (e.g. Size, Colour), pick a combination; each shows its own stock

Quantity selector

Add to Cart

If the product offers installment plans, a badge shows (e.g. "Pay in 3 installments")

Stock badges

Badge	Meaning
Low	Stock is at or below the low-stock alert level
Out	No stock left — cannot be purchased
Pre-order	Out of stock but pre-orders are allowed; an expected ship date may be shown

Cart & checkout

Open the cart — review items, adjust quantities, or remove items

Click Checkout

Pick the student/payer if your account is linked to more than one

Choose an installment plan if available (see Installment Plans)

Add optional notes

Review the breakdown — subtotal, tax (if your academy charges it), total

Choose a payment method — bank transfer (upload proof) or online payment

Complete payment

An invoice is created for the order. The order and its invoice appear under My Orders and in My Payments.

My Orders

Store → My Orders lists all your store orders with item summary, status, total, and date. Open any order to see items, the payment breakdown, an order timeline, and a Pay invoice button if it's still unpaid.

🔧 For Admins: Managing the Store

The Store sidebar menu has: Storefront, Products, Categories, Inventory, Orders, and Settings.

Team members with the Manage Store permission can manage products, categories, inventory, and orders — but not Store Settings.

Products

Store → Products lists every product with thumbnail, name, category, price, total stock, and visibility status.

Each product is either:

Simple — one price, one stock level

Variable — multiple variants (e.g. Size × Colour), each with its own SKU, price, stock, and image

Adding a product

Click Add Product and fill in:

Field	Notes
Name	Required
Description	Optional
Selling price	In RM — what members pay
Cost price	Optional, in RM — what the item cost you to acquire. Powers stock-value-at-cost and margin insights, and is never shown to members. As you type, the form shows the live profit per unit and margin %
Category	Optional — pick from your categories
Stock & low-stock alert	For simple products
Visible to members	Hidden products stay in the catalogue but don't show on the storefront
Pre-orders	Allow ordering when out of stock; optionally set an "Available by" date
Installment plans	If enabled for your academy, choose which month options buyers can pick
Images	Up to 4 per product (JPG/PNG/WEBP, ≤5 MB each); the first is the primary image

Variants

Toggle This product has variants to open the variant builder:

Define option axes (e.g. Size with values S/M/L, Colour with Red/Blue)

REMMU generates a row for every combination automatically

Set SKU, price, cost, stock, and low-stock alert per variant — leave price or cost blank to inherit the product's

Use the bulk edit row to apply price/cost/stock/alert to all variants at once

Hide individual variants with their active toggle

Optionally upload a per-variant image

Up to 6 option axes are supported (with a cap of 500 total combinations).

Products that appear in past orders are hidden rather than deleted, so order history stays intact.

Duplicating a product

Use ⋯ → Duplicate on any product row to create a copy with the same details, variants, and images — handy for a near-identical new product (e.g. next season's version) without re-entering everything from scratch. The duplicate starts hidden from members until you review and publish it.

Per-product page

Each product has its own detail page with a shareable link — use ⋯ → Copy Link on a product row to grab it, useful for linking a specific item directly (e.g. in a promotion or social post) instead of sending people to the general storefront.

Inventory

Store → Inventory is your real-time stock view. Summary stats show total SKUs, total units, low-stock count, and out-of-stock count.

Stock-value insights sit at the top of the page:

Stock value at retail — what you'd take in if every in-stock unit sold at list price

Stock value at cost — what the in-stock units cost you to acquire

Potential gross profit — retail minus cost

Blended margin — profit as a share of retail

The cost, profit, and margin cards (and the Cost column in the table) only appear once at least one product has a cost price set. Insights are calculated only over units that have a cost, so the margin stays honest while you fill costs in.

Search by product, variant, or SKU; filter by category or stock status

Edit quantity or low-stock alert inline — click the cell, type, and press Enter

Add stock — the + button opens a popover where you enter units plus a reason (Received from supplier, Customer returned, Stock recount, Other) and an optional note. The reason is logged for audit

Export CSV — download the full inventory list, including cost and profit columns when cost is tracked

Orders

Store → Orders lists every order — from members and from in-person sales.

Search by order ID or product; filter by status or pre-order

Order statuses:

Status	Meaning
Pending	Placed, awaiting payment
Paid	Invoice marked paid
Ready	Picked/packed, awaiting collection
Completed	Delivered or collected
Cancelled	Cancelled — stock returned, unpaid invoice cancelled

Open an order to see items, the payment breakdown, editable notes, the linked invoice, and a timeline (Placed → Paid → Ready → Completed). Admin actions advance the order: Mark Paid, Mark Ready, Mark Completed, or Cancel.

Cancel — soft-cancels; returns stock and cancels the invoice if unpaid. If the order was already paid, no automatic refund is issued

Delete — only available for cancelled orders; the cancelled invoice record is kept for audit

Point of Sale (in-person orders)

Click New Order on the Orders page to ring up a sale at the counter:

Search and select the customer (student)

Search products and add them — variable products show a pill per variant with its stock

Adjust quantities in the cart on the right

Pick an installment plan if applicable

Leave Mark paid now on for cash sales (skips the payment dialog), or turn it off to send an invoice

Add optional notes and click Create Order

Stock decrements immediately when the order is created.

Store Settings

Store → Settings (admin only):

Setting	Description
Tax enabled	Off by default — when off, totals equal subtotals
Tax rate (%)	The percentage applied
Tax label	Shown on invoices (default "SST")
Tax inclusive	Off = tax added on top; On = product prices already include tax
Default low-stock alert	Applied to newly created simple products

Tax settings are snapshotted when an order is placed. Changing them later does not affect past orders.

💳 Orders, Invoices & Payments

Every store order creates one invoice, regardless of how many installments the buyer chooses. The invoice flows through the same system as class fees:

Members pay by bank transfer (with proof upload) or online payment

Proof submissions are reviewed by admins the same way as fee proofs — see Proof Upload & Approval

Store order invoices appear in My Payments and in the academy's Payments list

For splitting a store order into monthly payments, see Installment Plans.