Expenses

track your club's outgoing costs alongside revenue expenses give you a complete picture of club finances — not just what comes in, but what goes out 💰 what counts as an expense anything the club spends money on venue rental equipment and supplies utilities (electricity, water, internet) marketing and advertising instructor payments (if tracked separately) insurance software subscriptions events and competitions ✏️ adding an expense go to club → expenses → add expense and fill in field notes description what the expense was for amount in rm category select or create a category date date the expense was incurred notes any additional context receipt / proof upload a photo or pdf of the receipt 🗂️ expense categories organise expenses by type to make reporting easier default categories include venue equipment marketing utilities staff miscellaneous you can create custom categories under expenses → manage categories creating a category go to expenses → manage categories click add category enter a name and optional colour code save note deleting a category does not delete expenses assigned to it — they move to "uncategorised" 🔧 recurring expenses for costs that repeat on a fixed schedule (e g monthly venue rental), set up a recurring expense so it's generated automatically setting up a recurring expense go to expenses → recurring → add recurring expense fill in the description, amount, and category set the recurrence interval weekly, monthly, or annually set a start date (and optionally an end date) save recurring expenses are generated automatically at the start of each period you can edit or cancel a recurring schedule at any time without affecting already generated expenses 📄 uploading receipts attach a receipt to any expense for record keeping supported formats jpg, png, pdf to upload open the expense → upload receipt → choose file → save receipts are stored securely and can be downloaded at any time 📊 filtering & reporting filter expenses by date range — view a specific month or custom period category — see spending by type amount — find large expenses quickly the expenses page shows total spent in the selected period breakdown by category list of all expenses with amounts and dates ⚠️ editing or deleting an expense click any expense to open it you can edit any field or delete the record important deleted expenses are removed permanently — consider archiving or adding a note instead if you need an audit trail