Expenses

track your club's outgoing costs alongside revenue expenses give you a complete picture of club finances — not just what comes in, but what goes out 💰 what counts as an expense anything the club spends money on venue rental equipment and supplies utilities (electricity, water, internet) marketing and advertising instructor payments (if tracked separately) insurance software subscriptions events and competitions ✏️ adding an expense go to club → expenses → add expense and fill in field notes description what the expense was for amount in rm category select or create a category date date the expense was incurred notes any additional context receipt / proof upload a photo or pdf of the receipt 🗂️ expense categories organise expenses by type to make reporting easier default categories include venue equipment marketing utilities staff miscellaneous you can create custom categories under expenses → manage categories creating a category go to expenses → manage categories click add category enter a name and optional colour code save note deleting a category does not delete expenses assigned to it — they move to "uncategorised" 🔧 recurring expenses for costs that repeat on a fixed schedule (e g monthly venue rental), set up a recurring expense so it's generated automatically setting up a recurring expense go to expenses → recurring → add recurring expense fill in the description, amount, and category set the recurrence interval weekly, monthly, or annually set a start date (and optionally an end date) save recurring expenses are generated automatically at the start of each period you can edit or cancel a recurring schedule at any time without affecting already generated expenses 📄 uploading receipts attach a receipt to any expense for record keeping supported formats jpg, png, pdf to upload open the expense → upload receipt → choose file → save receipts are stored securely and can be downloaded at any time 📊 filtering & reporting filter expenses by date range — view a specific month or custom period category — see spending by type amount — find large expenses quickly the expenses page shows total spent in the selected period breakdown by category list of all expenses with amounts and dates 🧾 payment vouchers for categories that need a numbered voucher (e g utilities, vendor invoices, reimbursements), remmu can generate a payment voucher pdf — a printable, sequentially numbered document showing what was paid, to whom, and when enabling vouchers on a category go to expenses → manage categories edit the category and toggle use payment voucher on save when enabled, every new expense in that category gets the next voucher number from the tenant's voucher sequence the number stays with the expense permanently generating a voucher retroactively if you've already created an expense and only later turned on vouchers (or the category didn't have it before), you can assign a voucher number after the fact open the expense row's ⋯ menu click generate voucher — remmu allocates the next number and stamps it to the expense downloading the voucher pdf from the expense row's ⋯ menu, click download voucher the pdf includes tenant logo, name, and registration number voucher number (e g vch 00042 ) vendor / payee name description, category, and amount payment method date paid signature line for hand signing the pdf download uses a single use token, so links you share expire after one use voucher numbers are pulled from the same sequence as your other club documents configure the prefix and padding under settings → document numbering ⚠️ editing or deleting an expense click any expense to open it you can edit any field or delete the record important deleted expenses are removed permanently — consider archiving or adding a note instead if you need an audit trail