Attendance

remmu lets you track which students attend each class session attendance records are visible to both admins and members 🔧 marking attendance qr code (recommended) each class and location has a unique qr code students scan the qr code on their phone to check in automatically no manual entry needed class qr code club → classes → \[class] → qr code location qr code club → locations → \[location] → qr code manual entry (roster) admins and team members can mark attendance manually from the attendance page go to club → attendance , find the class session, and click take attendance to open the roster the roster header shows the session date, day of the week, and start / end time so you always know exactly which session you're marking — useful when a class has multiple sessions in the same day or when working across today / upcoming / history views the roster shows three groups of students group who enrolled regular class members package students one time attendees using a package replacement students attending via a replacement request — shown with a "replacement" badge click each student's row to toggle their status (present / late / absent) you can also mark all present in one click use the search bar at the top of the roster to quickly find a student by name add optional session notes, then click complete session — unmarked students are automatically set to absent printing a session roster from any open roster dialog, click the printer icon in the header to print the attendance sheet for that session the printout includes the class name, date, time, location, a summary (total / present / absent / unmarked / rate), and a numbered student list with each student's attendance status and check in time qr scanner (admin) from the roster dialog, click the scan button to open the built in qr scanner point the camera at a student's id card qr code to instantly mark them present — no manual searching needed the scanner shows real time feedback result meaning green check student marked present successfully blue check student was already marked present orange person+ student is not in this roster — option to add as replacement red x error scanning — try again the qr scanner is especially useful for large classes pair it with printed student id cards (club → students → id cards) for fast check in at the door package credit indicators for students on package billing, the roster shows their current credit status badge meaning n credits active package with n sessions remaining 0 credits package exhausted expired package validity period has ended no package no active package assigned per session students — generate invoice students on per session billing show a receipt icon on their roster row when they don't have an invoice for this session yet admins and team members can click it to generate the session invoice on the spot — even before marking attendance — so the student can pay at the door once generated, the row shows the invoice number and whether it's paid or unpaid marking the student present later reuses the same invoice (no duplicates) marking the student absent does not touch the invoice — it stays pending or paid as is if the student already paid but never attends, an admin can refund it manually the button only appears for today's or past sessions by default, marking a per session student present also creates the invoice automatically to make the generate invoice button the only way invoices are raised, turn off auto invoice on attendance in settings → billing session notes the roster has a collapsible session notes section where instructors and staff can record what was taught, observations about a student, or anything worth remembering for the next session features multiple authors — any instructor or staff member viewing the roster can add their own note each note shows the author's avatar, name, timestamp, and an "edited" indicator if it's been changed edit / delete — authors can edit or delete their own notes; admins can edit any note available after first check in — notes can be added once at least one student is marked present they're locked when the session is completed but can be re opened for edits visible to all staff viewing the roster notes are persisted to the session record and can be viewed later from the session history enable or disable the session notes feature for your club under attendance settings → session notes move student to a different session need to shift a student from the session they're booked into to a different one — for example, "sarah came to the 6pm class instead of her usual 9am"? use move student from the roster to reassign them to another session without re marking attendance manually how to move a student open the session roster (web roster dialog; mobile roster sheet) on the student's row, open the actions menu (or swipe on mobile) and tap move pick the target date — defaults to the same day, but you can pick another date choose an available session from the list — shown by class name, time, location, and remaining capacity toggle show all locations to include sessions outside the current location toggle count toward quota if the moved attendance should fill quota requirements (off by default) confirm — the student is removed from the original session and added to the target session's roster the move is recorded as a replacement so it's auditable available to admins and team members only use move student for one off session shifts (makeup classes, swap to a later slot) to change the student's regular class enrolment, edit their enrolment from the student profile instead adding a substitute instructor if the regular instructor is unavailable, you can assign a substitute instructor to cover the session without changing the class permanently from the session roster, click add substitute instructor , search for an instructor, and confirm the substitute appears on the session record and can be removed before the session is completed editing attendance after completion once a session is completed, admins and team members can still edit it open the session from club → attendance → history and click edit attendance the completed by staff member is shown on the session card resetting attendance inside the roster dialog, admins can click reset to clear all attendance records for that session if any package students were marked present, their session credits are automatically refunded resetting attendance removes all check in records for the session this cannot be undone who can mark attendance configure which roles can mark attendance under attendance settings option who can mark admin only only admins admin + team admins and team members all staff admins, team, and instructors 📅 session management session statuses each session on the attendance page shows a status badge status meaning not started session scheduled but not yet opened in progress attendance is being taken completed session marked done cancelled session was cancelled rescheduled session moved to a different date ad hoc sessions admins and team members can create a standalone session outside the regular class schedule — useful for makeup classes, special workshops, or private/package lessons click add session on the attendance page and choose a type type use for replacement class an extra session for an existing class — enrolled students are pulled in automatically requires a class extra session a one off session at a location class is optional — attach one to auto resolve the instructor, payroll rate, and roster (same pipeline as replacement); leave it blank and add students manually for a fully ad hoc session fill in location , class (required for replacement, optional for extra session), date , and start/end time , then save the session appears in the attendance list and can be managed like any regular session attaching a class to an extra session is what makes it count toward payroll (per hour/per class pay types) and show correctly in the attendance report — without a class, the session has no instructor or rate source standalone extra sessions (no class) are labelled "extra session" in the attendance report so you can tell them apart from a class's regular recurring slot cancelling a session when a class can't run, admins can cancel individual sessions from club → attendance find the class session and click the ⋯ menu → cancel session choose a cancellation reason (public holiday, instructor unavailable, venue issue, low attendance, other) optionally add a note for students choose whether to notify students and/or instructors by email confirm rescheduling a session instead of cancelling outright, you can reschedule — move the session to a different date click ⋯ → reschedule set the new date and optionally a different start/end time choose whether to notify — students and instructors receive the new schedule by email the new date can be earlier or later than the original — so you can bring a future class forward (e g move next week's class to today) as well as push one back you can only reschedule a session that hasn't had attendance marked yet if a session already ran and was marked, leave it as the historical record and create an add session (extra session) on the new date instead rescheduled sessions appear on the new date in the attendance view reinstating a cancelled session if a session was cancelled by mistake, or the class is back on, admins and team members can reinstate it find the cancelled session on club → attendance click the ⋯ menu → reinstate session the session returns to its original scheduled status — no notification is sent automatically after reinstating, use re send notification from the same ⋯ menu if you want to let students and instructors know the session is back on reinstate is only available for plain cancelled sessions rescheduled sessions (where a replacement date was already created) cannot be reinstated — manage the replacement session directly instead re sending notifications after cancelling, rescheduling, or reinstating, you can re send the notification from the session's ⋯ menu → re send notification useful if students didn't receive the first email 🔄 session change requests (instructor) instructors can request to retime or reschedule their own sessions — useful when they need to shift a class without admin assistance from an instructor's today / upcoming list (web or mobile), they open a session's actions menu and pick action available to retime instructor, team, admin reschedule instructor, team, admin cancel session team, admin only — not instructors when an instructor submits a retime or reschedule, the request goes to an approval queue rather than mutating the session directly a pending review badge appears on the session card showing the requested new time the current time stays in effect until the admin reviews admin approval admins see pending session change requests under attendance → time changes each card shows the instructor, class, current time, proposed time, reason, and an optional note admin actions approve — the session moves to the new time / date; the instructor is emailed confirmation decline — the session stays as is; the instructor is emailed the decline with the admin's note emails sent email recipient when session change requested admins / team with attendance permission when an instructor submits a request session change approved the requesting instructor when admin approves session change declined the requesting instructor when admin declines each email shows the class, original date/time, proposed date/time, reason, and any admin note 📆 bookings (instructor slot approvals) if your club uses instructor availability docid\ dsoa74qwe7dvngqqse79x with slot classes that require approval, a bookings tab appears on the attendance page members book directly into an instructor's open availability slots — either 1 to 1 sessions or group bookable slot classes when your club requires approval before a booking is confirmed, requests land here for review rather than being auto confirmed the bookings tab only appears when slot scheduling is enabled for your club, and either "requires instructor approval" or "requires admin approval" is turned on in settings → attendance (instructor availability scheduling) who sees the tab depends on which approval setting is on requires admin approval → admins and team members (with attendance permissions) see all pending bookings requires instructor approval → the assigned instructor for each class also sees the tab, scoped to just their own classes — they can review and act on their own students' bookings directly from this tab, admins, team members, and (when applicable) instructors can see all pending slot booking requests, with the member, instructor, date/time, and slot approve — confirms the booking and notifies the member (in app, push, and email) decline — rejects the booking and notifies the member, optionally with a reason if neither approval setting is enabled, bookings are confirmed automatically and this tab is hidden 🔄 replacement requests members can request to attend a different class session when they miss their regular one member flow members submit requests from the mobile app or the web portal (my attendance) after selecting the class and date they're missing, a member picks how to choose their replacement time — the options shown depend on which settings your club has enabled mode always available? how it works pick a class slot yes browse existing scheduled sessions at the same location and pick one instructor availability only if "book from instructor availability" is enabled pick a time directly from the enrolled class's instructor's declared free windows since the instructor already declared the slot free, this skips straight to admin review (if required) — no separate instructor confirmation step suggest a time only if "allow free select date & time" is enabled propose any custom day and time; the instructor confirms it works before it goes to admin approval (if required) after picking a time, the member selects a reason (if your club has configured reasons — see below) uploads an attachment if required (image or pdf proof, e g medical certificate) adds optional notes → submits the request is sent for review per the flow above (admin, or instructor then admin for the "suggest a time" mode) admin approval replacement requests are managed from club → attendance → replacement requests the panel shows two tabs tab contents pending requests awaiting review — badge shows count all complete history (pending, approved, declined, cancelled) each request card shows the student name, the class they missed, the missed date, and the replacement session they selected to review a request, click approve or decline approve — the student is automatically added to the replacement session roster 1 package credit is deducted when they attend decline — the student is notified that the request was declined both actions have an optional admin notes field to add context for the student members receive email notifications at each stage submitted — confirmation that the request was received approved — confirmation with replacement session details declined — notification with the admin's reason (if provided) after approval, the student appears in the replacement session's roster under replacement students with a "replacement" badge in the admin panel, each request card shows the student name, missed class, missed date, and selected replacement session the reason the student selected (if reasons are configured) a clickable attachment link if the student uploaded a file (opens the file in a new tab) the student's optional notes configuring replacements go to club → attendance → settings to configure setting description enable replacement requests turn the feature on/off for members booking window (days ahead) how far into the future members can see and book a replacement session minimum advance notice (hours) members must book at least this many hours before the session starts; 0 allows last minute bookings max replacements per month max replacement sessions per member per month replacement class scope which classes a member can pick as their replacement session — any class (all active classes at the same location) or same category only (only classes sharing the missed class's category) allow free select date & time lets members propose a custom day/time instead of only picking an existing class slot — see "suggest a time" above book from instructor availability (beta) lets members pick a replacement time directly from the enrolled class's instructor's declared availability — see instructor availability docid\ dsoa74qwe7dvngqqse79x replacement reasons a list of reasons members must choose from when submitting a request replacement reasons let you require members to explain why they're missing a class for each reason you configure a label (e g "medical", "work", "holiday") attachment mode — no attachment , optional , or required (members must upload a file for that reason) if no reasons are configured, members enter free text notes instead quick notes (approval & rejection templates) under attendance settings , you can pre write quick notes for approving and declining replacement requests these appear as an insert shortcut when reviewing a request template when it appears approve shown when clicking approve — insert the pre written note with one tap reject shown when clicking decline — insert the pre written rejection reason this saves time when you approve or decline many requests with the same standard response each template has a 300 character limit both are optional — leave them blank to enter notes manually every time ⚙️ attendance settings go to club → attendance → settings to configure all attendance behaviour member features self check in via qr code, web, or app geofenced check in (beta) (see below) replacement requests (with lookahead window and monthly limit) staff features session notes (allow staff to add notes when completing a session) instructor attendance tracking who can mark attendance (admin only / admin+team / all staff) cancellation notification recipients (students, instructors, or both) notify when attendance is marked (see below) notify instructors of today's classes (see below) remind instructors before class (see below) 📍 geofenced check in requires self check in (member self check in, instructor check in, and package check in) to happen within a set radius of the location — helps prevent members checking in from home two steps to turn it on club → attendance → settings — turn on geofenced check in club → locations → \[location] → edit — turn on geofenced check in for that specific location, then set its allowed radius (meters) and coordinates (enter latitude/longitude manually, or click use current location to capture your device's gps position) the tenant wide toggle only takes effect for locations that also have geofencing enabled individually — locations without a radius configured are not restricted, even if the master switch is on qr code and student id card scans are not affected — those are staff operated front desk check ins, not self check in, so geofencing doesn't apply to them 🔔 notify when attendance is marked when this is enabled, a push notification is sent the moment a member is marked present or late it goes to the member's own account (for adult members who manage their own login), and their parents/guardians (for younger students linked to a guardian account) this setting is off by default turn it on under club → attendance → settings if you want members (and guardians) notified automatically a few things to know notifications only fire on a fresh mark of present or late correcting a mistake (un marking, or toggling a member off and back on) does not send another notification marking a member absent does not send a notification a recipient only receives the push if they have notifications enabled for that student (controlled per linked account in the student's profile) when someone checks themselves (or their own child) in via self check in, no extra push is sent — they already see an on screen confirmation 🌅 notify instructors of today's classes when this is enabled, each morning (around 8 am) the assigned instructor receives a push notification for every class they are teaching that day — e g "you're teaching yoga 101 today at 7 00 pm " this setting is off by default , and is separate from the member "you have class today" reminder (configured under notification settings ) you can enable one without the other a few things to know one push is sent per class the instructor is assigned to that day classes paused by a holiday/blocking calendar event are skipped only assigned instructors are notified — admins and team members are not included ⏰ remind instructors before class when this is enabled, the assigned instructor of a class receives a push notification about 10 minutes before the class starts , reminding them to take attendance — e g "yoga 101 starts at 7 00 pm don't forget to take attendance " this setting is off by default turn it on under club → attendance → settings a few things to know the reminder goes to the instructor(s) assigned to the class (via the class's instructor assignment) if no instructor is assigned, no reminder is sent it fires once per class per day, roughly 5–10 minutes before the start time both regular weekly classes and moved / replacement / one off sessions are covered, as long as the session is tied to a class that has an assigned instructor classes that are cancelled or already completed for the day, or paused by a holiday/blocking calendar event, do not trigger a reminder the instructor needs the mobile app installed and to be logged in with notifications allowed to receive the push an instructor who hasn't accepted their invite or isn't signed into the app won't get it 📊 viewing attendance for admins club → attendance → today — today's classes at a glance, grouped by location; shows attendance stats (total / present / absent / unmarked) per session when a blocking calendar event docid\ bfs9djhnhmuz7x5mohzei (e g a public holiday) affects today's date, a banner appears at the top listing all affected classes click the banner to expand it and see the class names and times classes blocked by the event are hidden from the list by default — click show cancelled classes anyway (in the banner, or in the empty state) to reveal them club → attendance → insights — period based attendance summary across all classes choose a preset period (this week, last week, this month, last month, last 30 days, last 90 days) and optionally filter by location the insights tab shows overall attendance rate, total records, present and absent counts daily trend chart — see which days had higher or lower turnout per class breakdown sorted by attendance rate, showing how each class is performing at risk students panel — students with attendance below 70% (minimum 2 sessions), clickable to their student profile class page → attendance tab — full history for a specific class student profile → attendance tab — all sessions a student has attended for members members can view their own attendance history in the remmu mobile app under the attendance tab, or on the web at my attendance 📦 attendance and packages for students on a package billing type, each attendance automatically deducts one session from their package balance when the package runs low, they'll be prompted to purchase another → see packages & sessions docid\ stoe96zvzykzjijjhrxc5