--- title: Progress Tracking slug: progress-tracking docTags: createdAt: 2026-07-22T23:29:33.312Z --- :::hint{type="info"} **Beta feature.** A staff-facing tool for tracking student skills, milestones, or curriculum progress per class β€” a flexible checklist, gradebook, or update feed depending on how you configure it. ::: :::hint{type="info"} Class-linked progress groups are configured and logged by staff β€” but members now have their own view too. See [Member view](docId\:YFsT8oadoodhUuXVKOm5u) below. ::: ## πŸ”§ Enabling It Go to **Settings β†’ General β†’ Modules** and turn on **Progress**. A **Progress** item appears in the sidebar for admins, instructors, and team members who have the **Manage Progress** permission. :::hint{type="info"} Team members need the **Manage Progress** permission (Team β†’ **β‹― β†’ Manage Locations & Permissions**) to create or edit groups and items and to log progress. They're limited to their assigned locations. Without the permission, Progress is hidden from their sidebar. See [People & User Management](docId\:sHSaG7Fh-PcXgPNFESYgc). ::: *** ## 🏷️ Progress Groups (the checklist) A **Progress Group** is a named checklist β€” e.g. "Swim Levels" β€” that instructors track against. Each group is scoped one of two ways: - **Category default** β€” applies to every class in a class category - **Class override** β€” applies only to one specific class, overriding its category's default A class with neither a category default nor its own override simply has no progress configured β€” nothing to track. ### Managing groups On the Progress page, click the **Manage groups** tab (admin only): 1. Click **New group** 2. Choose **Applies to** β€” a class category, or a single class (this can't be changed after creation) 3. Name the group (e.g. "Swim Levels") and optionally add a description shown to instructors 4. Click **Create group** Deleting a group hides it from instructors and admins going forward, but any progress already recorded stays intact and remains visible in students' history. ### Progress Items (the rows inside a group) Inside each group, add **Progress Items** β€” the individual skills or milestones instructors track. Each item has a type: | Type | What it tracks | | ------------------------------- | ---------------------------------------------------------------------------------------- | | **Checklist** | Simple status β€” Not Started / In Progress / Achieved | | **Graded (mark/score)** | A numeric mark out of a max, with a letter grade computed from a rubric you define | | **Media update (photo + note)** | Narrative photo + caption updates with no status β€” e.g. "Emma finished her art activity" | Items can be nested one level deep β€” a parent item with sub-items becomes a read-only container whose status (Not Started / In Progress / All Achieved) is computed automatically from its children, never logged directly. For **Graded** items, define a rubric of grade bands (e.g. 0–59% = C, 60–79% = B, 80–100% = A) β€” use **Copy rubric from…** to reuse another item's bands. *** ## βœ… Logging Progress (Instructor / Admin / Team) Open **Progress β†’ \[Class]** to see the class roster, in **Grid** or **List** view. Each student card links through to their progress detail. - **Checklist items** β€” click the status pill and choose Not Started / In Progress / Achieved. Marking **Achieved** opens a dialog to confirm the date (defaults to today, can be back-dated) and add an optional note. - **Graded items** β€” click **Record mark**, enter the mark and the max ("out of"), and the grade is computed automatically (with an option to override it). Add an optional note. - **Media items** β€” click **Add update** to post a photo (up to 6 per entry) with a caption. - Any item also supports a standalone **Add note** for commentary that doesn't change status. Each item's history can be expanded to see a timeline of past entries with date and who recorded it. Admins and team can edit or delete any past entry; instructors can edit or delete the entries they recorded themselves. ### Bulk Mark Entry For graded items, click **Enter marks** to open a spreadsheet-style dialog β€” pick the graded item, enter a mark for every student at once, and click **Save marks**. ### Excluding a student Admins and team can toggle **Exclude from tracking** on a student's card to hide them from the class's active roster view without deleting any history they already have. *** ## πŸ“Š Summaries - **Class Progress page** β€” shows Students Tracked, Have Started, Completed Everything, and Class-wide Completion %, plus a per-item breakdown. - **Student Progress page** β€” shows the student's progress across all their tracked classes, with a **Grade Trend** chart for classes with graded items. - **Progress overview page** β€” for admins, groups all classes by their resolved Progress Group; for instructors/team, shows only the classes they're assigned to. *** ## πŸ‘οΈ Hide from Parent On a student's progress page, admins and team can toggle **Hide from parent** / **Show to parent** per class β€” controlling whether that class's progress appears on the member's own My Progress view below. *** ## πŸ‘¨β€πŸ‘©β€πŸ‘§ Member view (My Progress) Members and guardians see their child's progress at **My Progress** (web) or the **Progress** tab (mobile app). If a guardian has more than one child, they can switch between them, or view a combined "All" feed of recent updates across every child. For the selected child, the page shows: - **Achievements** β€” badges/awards staff have given the student (see below) - **Personal Objectives** β€” one-off goals set just for that student (see below) - **Class progress** β€” the same checklist/graded/media items staff log, for any class where **Hide from parent** is off A chronological **updates feed** underneath surfaces recent entries across all of the above, newest first. *** ## 🎯 Personal Objectives A **Personal Objective** is a progress group scoped to one specific student rather than a class or category β€” for a one-off goal that doesn't fit any of their enrolled classes (e.g. a behavioural goal, a one-time skill focus). Admins and team create and manage these from the student's profile; the item types (checklist, graded, media) and logging flow are identical to class-linked Progress Groups. Admins and team see every Personal Objectives group in the tenant (team: within their assigned locations). Instructors can: - **Create** Personal Objectives for students they teach β€” from the **Progress** page, click **Personal Objectives** β†’ the student picker lists only their own students - **View and log** against a student's Personal Objectives if they teach that student in any class, or if an admin assigned them to the group Only admins and team can assign specific instructors to a Personal Objectives group. *** ## πŸ… Achievements An **Achievement** is a one-off award or milestone recorded for a student β€” separate from the checklist/graded item system above. Each achievement has a title, description, an optional photo, a type (e.g. certificate, badge, milestone), and who issued it. - **Admins and team** can add an achievement with a photo, and can mark one **Internal only** β€” hidden from the member's My Progress view, for staff-facing notes. - **Instructors** can add achievements too (text only, no photo, no internal-only option) and can edit their own entries, but can't delete any. Achievements appear on the member's My Progress / mobile Progress view unless marked internal-only.