---
title: Late Payment Fees
slug: late-payment-fees
docTags: 
createdAt: 2026-03-06T19:27:16.844Z
---

REMMU can automatically apply a **late fee** when a member pays after their due date. This encourages on-time payments without requiring manual intervention.

## 💰 How It Works

1. Admin sets a **payment due window** (e.g. 10 days after invoice is created)
2. When a payment is created, the due date is calculated: `created date + due days`
3. If the member pays **before** the due date — no extra charge
4. If the member pays **after** the due date — a late fee is added to their total at checkout
5. The late fee amount is recorded on the payment for reporting and audit purposes

:::hint{type="info"}
**Note:** The late fee is calculated at the time of payment based on how late it is. Only the **Per Day** type grows with each day late.
:::

***

## ⚙️ Configuring the Due Window

Go to **Settings → Invoice Settings → Payment Due Days**.

Set the number of days a member has to pay before the fee applies. For example:

- `10 days` — payment must be made within 10 days of the invoice date
- `30 days` — 30-day window before late fee kicks in

***

## ⚙️ Configuring the Late Fee

Go to **Settings → Billing → Late Fee Settings**, turn on **Enable Late Fees**, then choose a **Late Fee Type**:

| Type             | What the member is charged                                                 |
| ---------------- | -------------------------------------------------------------------------- |
| **Fixed Amount** | One flat fee (e.g. RM 10.00) once the payment is late                      |
| **Percentage**   | A percentage of the invoice amount                                         |
| **Per Day**      | An amount for every day the payment is late                                |
| **Tiered**       | A different fee depending on how many days late the payment is (see below) |

You can also set a **Grace Period (Days)** — the number of days after the due date before any late fee applies. Days late are counted after the grace period.

***

## 🪜 Tiered Late Fees

Use **Tiered** when the fee should increase the later a member pays. Each tier has a **From day**, a **To day** and an **Amount (RM)**.

**Example** — due date is the 10th:

| Days late    | Late fee |
| ------------ | -------- |
| 1 – 10 days  | RM 5.00  |
| 11 – 20 days | RM 10.00 |

1. Choose **Tiered** as the Late Fee Type
2. Set the first tier: From day `1`, To day `10`, Amount `5`
3. Click **Add tier** and set From day `11`, To day `20`, Amount `10`
4. Click **Save Late Fee Settings**

:::hint{type="info"}
**Tiers are not added together.** The tier that matches how late the payment is replaces the earlier ones. A payment 15 days late is charged RM 10.00, not RM 15.00.
:::

:::hint{type="success"}
Leave **To day** empty on the last tier to mean "and beyond". For example, `21` → empty → RM 20.00 charges RM 20.00 for any payment 21 or more days late.
:::

:::hint{type="warning"}
If the last tier has an end day, no late fee applies after it. Tiers cannot overlap, and only the last tier can have an empty To day.
:::

:::hint{type="info"}
Tiered and Per Day fees can be viewed on the mobile app but must be edited from the web app.
:::

***

## 👤 Member Experience

When a member checks out for an overdue payment:

- The checkout summary shows the original amount plus the late fee separately
- Example: `Class Fee: RM 150.00 + Late Fee: RM 10.00 = Total: RM 160.00`

Members can see the breakdown before confirming payment.

***

## 🔧 Admin Override

Admins can manually mark a payment as paid without the late fee being applied — useful if the delay was due to a system issue or you've agreed to waive the fee.

To waive: open the payment → **Mark as Paid** (bypasses checkout and late fee calculation).

***

## 📊 Reporting

The late fee amount is stored on each payment record. You can see:

- Which payments had a late fee applied
- The total late fees collected in a period

This is visible from the payment detail view and in exported payment data.

***

## ⚙️ Disabling Late Fees

To stop applying late fees, go to **Settings → Billing → Late Fee Settings** and turn off **Enable Late Fees**. Existing overdue payments will not be affected.