--- title: Finance slug: finance docTags: createdAt: 2026-03-28T00:57:59.804Z --- The **Finance** section gives you a complete picture of your academy's financial health โ€” revenue collected, costs paid out, payment trends, and outstanding collections. ## ๐Ÿ“Š Overview The **Finance Overview** gives you a single-page snapshot of all money moving through your academy โ€” revenue collected, costs paid out, and net cash flow โ€” so you can understand your academy's financial health at a glance. Go to **Finance โ†’ Overview** (requires the Expenses module to be enabled). *** ## ๐Ÿ“Š What It Shows ### Net Cash Flow The hero card at the top shows: - **Net Cash Flow** โ€” total money in minus total money out for the selected period (green = positive, red = negative) - **Money In** โ€” all collected student payments (and instructor payments if applicable) - **Money Out** โ€” all expenses and instructor payouts - **Collection rate** โ€” percentage of expected payments that have been collected ### Breakdown Cards Below the hero, individual cards break down each component: | Card | What it measures | | ----------------------- | -------------------------------------------------------------------------------------------------- | | **Student Payments** | Fees collected from students | | **Instructor Payments** | Payments received from instructors (if Instructor Billing enabled) | | **Instructor Payouts** | Compensation paid out to instructors (if Instructor Billing enabled) | | **Payroll Disbursed** | Payroll records with a disbursement date in the selected period (if the Payroll module is enabled) | | **Expenses** | Operational costs recorded | | **Overdue Collections** | Student payments past their due date | | **Pending Collections** | Student payments not yet paid | | **Pending Expenses** | Expenses recorded but not yet paid | Each card shows a **month-over-month change badge** (โ†‘ / โ†“ / โ€”) when a specific month is selected. :::hint{type="info"} **Payroll Disbursed** can differ from the [Payroll](docId\:hVsF4t4mDgBX3WOlf9pQ6) module's own monthly total โ€” this card groups by when a record was actually paid out, while the Payroll page groups by which month the record is *for*. ::: ### 6-Month Cash Flow Trend A stacked bar chart shows the breakdown of money in and out over the last 6 months โ€” helpful for spotting seasonal patterns or one-off spikes. *** ## ๐Ÿ—“๏ธ Filtering by Period Use the **month/year picker** in the top right to filter all figures to a specific month. Switch to **year view** to see the full year total. When no filter is applied, figures show the all-time totals. ### Cash basis vs. Billing period **Student Payments** and **Money In** can be bucketed two ways โ€” toggle between them next to the month/year picker: | Mode | Groups figures by | | ------------------ | ---------------------------------------------------------------------------------------------- | | **Cash basis** | When the payment was actually received (`paid_date`) | | **Billing period** | Which month the fee was billed for โ€” matches how the **Payments** page stats cards are grouped | These two views can disagree for payments collected in a different month than the one they were billed for (e.g. a late payment collected the following month). Switch modes to reconcile Finance Overview against the Payments page. *** :::hint{type="info"} Finance Overview is available to admins only. It requires the **Expenses** module to be enabled under **Settings โ†’ General โ†’ Modules**. ::: *** ## ๐Ÿ“ˆ Finance Breakdown Go to **Finance โ†’ Breakdown** for a detailed analysis of your payment data. ### Summary Cards Four top-level metrics for the selected period: | Card | What it shows | | ------------------- | ----------------------------------------------------- | | **Total Invoiced** | Sum of all invoices generated | | **Total Collected** | Sum of all payments received | | **Collection Rate** | Percentage of invoiced amount that has been collected | | **Outstanding** | Invoiced minus collected โ€” what is still owed | ### Charts & Reports - **By Payment Method** โ€” donut chart showing how members are paying (cash, bank transfer, e-wallet, CommercePay, etc.) with amount and count per method. Online payments are also broken down by **channel** (e.g. "Online Banking ยท DuitNow QR", "Online Banking ยท FPX") so you can see exactly which gateway rails are being used - **By Payment Status** โ€” donut chart breaking down payments by status (paid, pending, overdue, proof submitted, etc.) - **By Class** โ€” bar chart comparing invoiced vs collected amounts per class, with outstanding highlighted - **6-Month Trend** โ€” combined bar + line chart showing collected, outstanding, and collection rate over time Use the **month/year picker** to filter to a specific period. *** ## ๐Ÿ“‹ Finance Collections Go to **Finance โ†’ Collections** to track outstanding payments and identify at-risk students. ### Summary Cards | Card | What it shows | | ------------------- | ----------------------------------------------------------- | | **Avg Days to Pay** | Average number of days between invoice creation and payment | | **On-Time Rate** | Percentage of payments made before the due date | | **At-Risk** | Students with overdue payments | | **Chronic** | Students with consistently late or unpaid payments | ### Aging Bar A colour-coded bar shows outstanding amounts by age bucket โ€” from current to 90+ days overdue โ€” so you can see where your receivables sit at a glance. ### Student Collection Table A searchable, filterable table of all students with outstanding payments showing: - Student name and class - Total owed and number of overdue payments - Average days late - Payment health status badge โ€” **Up to Date**, **Pending**, **Overdue**, or **Chronic** Filter by: - **Health status** โ€” focus on overdue or chronic payers - **Location / class** โ€” narrow to a specific class - **Billing period** โ€” filter by month - **Search** โ€” find a specific student by name