---
title: Events (Registration)
slug: events-registration
docTags: 
createdAt: 2026-09-06T15:40:48.609Z
---

:::hint{type="info"}
**Beta feature.** This is different from the [Calendar](docId\:bFs9dJhNhmuz7x5MOhzEI)'s simple events (holidays, exams, closures). **Events** are registrable — members can sign up, pay, and manage their own spot.
:::

An **Event** starts life as a regular calendar event, then gets an extra **Registration event** toggle turned on — turning it into something members can browse, join, and pay for, like a competition, workshop, or open day.

## 🔧 Creating a registration event

From **Calendar**, click **+ Add Event** and fill in the usual fields — title, type, description (rich text, with inline images), venue, banner image, dates, and visibility. Then turn on **Registration event** *(Beta)*.

This unlocks:

| Field                                | Description                                                                                                                                                                    |
| ------------------------------------ | ------------------------------------------------------------------------------------------------------------------------------------------------------------------------------ |
| **Registration mode**                | **Direct** — members register and (optionally) pay immediately. **Interest first** — members register interest with no fee/capacity yet; you open registration for real later. |
| **Registration deadline / opens-at** | Optional windows for when registration is open                                                                                                                                 |
| **Capacity**                         | Optional cap on total registrations                                                                                                                                            |
| **Fee**                              | Amount charged per registration                                                                                                                                                |
| **Payment required**                 | Whether registering requires payment                                                                                                                                           |
| **Approval required**                | Whether you must approve each registration before it's confirmed                                                                                                               |
| **Withdrawal refund policy**         | None, full refund, or full refund only before the deadline                                                                                                                     |

If you choose **Interest first**, capacity/fee/payment/approval stay off until you're ready — then edit the event and configure them for real.

### Managing an existing registration event

Reopen the event to find extra tabs:

- **Registration** — the fields above
- **Categories** *(if enabled)* — see below
- **Roster** — everyone who's registered, with status, attendance, and results

## 🏷️ Categories and Entries

For events with sub-groupings — age brackets, divisions, or specific races/rounds within a division — turn on **Categories**.

- Each **Category** (e.g. "Girls 7y") has its own name, fee, capacity, and optional min/max age.
- Inside a category you can add **Entries** — individual items a member can additionally opt into (e.g. specific races within an age bracket). Entries are fully optional; a category with none behaves as a simple flat-fee category.
- Members select entries with checkboxes (they can pick more than one) and can optionally add a note per entry (e.g. a seed time).
- Total fee = category fee + entries selected, calculated live as the member picks.
- Deleting a category that already has registrations is blocked — remove those registrations first.

:::hint{type="warning"}
Categories and Entries are configured on web only, and members register for them on web and mobile — but there is currently no mobile UI for selecting Entries specifically. Members using entries-based events should register via the web app.
:::

## 👨‍👩‍👧 Member experience (web & mobile)

Members find upcoming registrable events on the **Events** page (web and mobile), each showing the banner, description, venue, date range, and either a flat fee or its categories.

To register: pick which of their children is registering, pick a category (if any), pick entries (if any), and submit. Depending on the event's settings, they'll see a status like:

- **Registered** / **Interested**
- **Pending Approval**
- **Payment Due** — with a **Pay Now** button that deep-links straight to that invoice
- **Waitlisted #N** — if capacity is full
- **Withdrawn**

Members can withdraw their whole registration, or (for events with Entries) drop a single entry while keeping the rest of their registration intact.

## 📋 Admin views

- **Roster tab** (per event) — every registration with status, category, entries, Approve/Withdraw actions, attendance marking, and a **Record result** action (placement/score/notes) that can issue an [Achievement](docId\:YFsT8oadoodhUuXVKOm5u) to the student.
- **Events overview** (**Events**) — a cross-event list showing registered/pending/waitlisted counts, paid count, amount collected, and outstanding amount per event.

The Events nav item (admin and member) only appears once your academy has at least one registration-configured event — it stays hidden otherwise.

## 🔒 Access

Creating and managing events is available to admins and team members (team members are scoped to their assigned locations). Members register only their own linked children.