---
title: Documents
slug: documents
docTags: 
createdAt: 2026-04-11T03:27:25.353Z
---

The **Documents** page gives admins a central view of all files uploaded through custom fields — organized by folder.

Go to **Documents** (admin only).

***

## 📁 How Documents Are Organized

Files are grouped into folders based on the custom field they were uploaded through:

| Folder type              | Source                                                                                               |
| ------------------------ | ---------------------------------------------------------------------------------------------------- |
| **Profile Pictures**     | System folder — student and instructor profile photos                                                |
| **Custom field folders** | One folder per file-type custom field (e.g. "Medical Certificate", "ID Scan", "Insurance Documents") |

Custom field folders are created automatically when you add a **File** custom field in **Settings → Fields**. Instructor-related fields show an **(Instructors)** suffix.

***

## 🔍 Browsing Files

1. Click a folder to see all files uploaded for that field
2. Each file shows:
   - Student or instructor name
   - Upload date
   - File type (image or document)
3. **Images** display an inline preview
4. **Documents** show a file icon with a download link
5. **External URLs** (web links) open in a new tab

Use the **Download** button on any file to save it locally.

***

## 🔗 Relationship to Custom Fields

Documents is a **read-only view** of files uploaded via custom fields. To add or remove file upload fields:

1. Go to **Settings → Fields**
2. Add a custom field with type **File**
3. Files uploaded against that field appear in the Documents page automatically

→ See [Settings → Fields](docId:-dKwBVhO8MGRLFRzcYPV-) for more on custom fields.