--- title: Disclaimers & Waivers slug: disclaimers-and-waivers docTags: createdAt: 2026-03-06T19:27:16.844Z --- **Disclaimers** let you create legal waivers and consent forms that members digitally sign. Signatures are captured using a signature pad, timestamped, and stored permanently as your compliance record. ## 🖊️ What You Can Use Disclaimers For - Liability waiver for physical activity - Medical condition disclosure - Photo and video consent - Code of conduct agreement - Terms and conditions of membership - Emergency contact consent *** ## ✏️ Admin: Creating a Disclaimer Go to **Settings → Disclaimers → Add Disclaimer**. | Field | Description | | ---------- | --------------------------------------------------------- | | Title | e.g. "Liability Waiver" or "Photo Consent" | | Content | Full text — supports rich text formatting | | Applies to | Which roles must sign: members, instructors, team, or all | | Required | If on, members must sign before accessing the portal | | Status | Active or Inactive | ### ✨ Generate with AI Inside the disclaimer editor, click **Generate with AI** (Sparkles icon) to have REMMU draft or translate disclaimer text for you. **Two modes:** | Mode | What it does | | ---------------------- | --------------------------------------------------------------- | | **Draft from scratch** | Generates a complete disclaimer for the selected type | | **Translate existing** | Translates the current disclaimer content into another language | **Disclaimer types supported:** - Liability waiver - Photo and video release - Medical consent - Code of conduct - Cancellation policy - Privacy / data consent - General terms and conditions **Inputs:** - **Type** — pick from the list above - **Tone** — Professional or Friendly - **Notes** (optional) — add specifics (e.g. "mention minors", "include indemnity clause") - **Language** — generate or translate to 7+ languages (English, Malay, Chinese, Tamil, etc.) The AI output appears in the editor for you to review and edit before saving. Every AI-drafted disclaimer includes a **"not legal advice"** notice — always have a legal professional review before publishing. :::hint{type="info"} AI disclaimer generation is admin-only and rate-limited to 20 generations per academy per day. ::: ### Required vs Optional - **Required** — member is blocked from the portal until they sign - **Optional** — visible in their profile, they can sign at any time ### Who Must Agree When creating or editing a disclaimer, choose one of two ways to decide who it applies to: | Option | What It Means | | ---------------------- | ------------------------------------------------------------------------------------------------------------------------- | | **Everyone in a role** | Applies to every **student**, **parent/guardian**, **instructor**, or **team member** you tick. Pick one role or several. | | **Specific people** | Applies only to the individuals you select by name. | ### Everyone in a role The default. Tick the roles the disclaimer applies to, and everyone in those roles is asked to sign — including people who join later. ### Specific people Choose **Specific people** when only certain individuals need to agree — for example a competition waiver for the squad travelling to an event, or a revised contract for two instructors. 1. Select **Specific people** 2. Click **Add people** 3. Switch between the **Students**, **Instructors** and **Team** tabs 4. Search by name or email, tick each person, and click **Done** A green tick beside a name means that person has already signed the current version. :::hint{type="info"} You can mix types in one list — for example three students and one instructor on the same disclaimer. ::: :::hint{type="warning"} A disclaimer set to **Specific people** with nobody selected is shown to nobody. Select at least one person, or switch back to **Everyone in a role**. ::: **Removing someone from the list** stops the disclaimer being required of them from that point on. It never deletes a signature they already gave — your audit trail stays intact. If you add them back later, they stay signed unless you publish a new version. People you invite who haven't signed up yet can still be selected. They'll be asked to sign once they activate their account. :::hint{type="info"} The list of specific people is managed on the web dashboard. The mobile app shows that a disclaimer is assigned to specific people, but you'll need the web dashboard to change who's on the list. ::: ### Admins and team members A **required** disclaimer normally never blocks admins or team members from their dashboard — they keep working whether or not they've signed. The exception is **Specific people**: if you add an admin or team member to a target list by name, the disclaimer will block them until they sign, same as anyone else. Selecting someone individually is treated as deliberate. :::hint{type="warning"} Be careful adding yourself or another admin to a **required** disclaimer set to **Specific people** — they'll be blocked from the dashboard until they sign it. ::: *** ## 🔧 Admin: Managing Disclaimers From **Settings → Disclaimers**: | Action | What It Does | | -------------------------- | ------------------------------------------------------------------------- | | **Edit** | Update content — automatically increments version and triggers re-signing | | **Preview** | See how the disclaimer looks for members | | **View Signatures** | See who signed, when, and which version | | **Toggle Active/Inactive** | Deactivate without deleting | | **Delete** | Permanently removes disclaimer and all signatures | ### Viewing Signatures Click **View Signatures** to see a full list of: - Member name and sign date - Version they signed - Whether their signature is current or outdated This is your compliance audit trail. *** ## 🔧 Versioning When you edit a disclaimer's content, the version increments automatically. Members who signed an older version are prompted to re-sign on their next login. **Example:** - Version 1 published → members sign - Admin edits content → Version 2 created - Members see "New version available — please re-sign" - After signing → they're on Version 2 *** ## 👤 Member: Signing Disclaimers Members access disclaimers via **Profile → Disclaimers**, or are prompted on login for required ones. ### Pending Disclaimers Shows: - Unsigned disclaimers - Disclaimers with a newer version (need re-signing) - Badge showing if required or optional ### Signing Process 1. Click **Review & Sign** 2. Read the full disclaimer 3. Draw your signature using the **signature pad** (touch or mouse) 4. Click **Submit Signature** The signature is saved with your name, timestamp, and the version signed. ### Signed Disclaimers - **Green badge** — signature is current - **Grey badge** — newer version exists, re-sign required Members can tap any signed disclaimer to view the exact content they agreed to. *** ## ⚙️ Disabling the Disclaimers Module If your academy doesn't use waivers, go to **Settings → General → Modules** and disable Disclaimers. Members will no longer see it in their profile and won't be prompted to sign anything.